Despatch Operative

Inbound Goods Coordinator

Ref: 201| Posted: 13th Oct 2021

As the Inbound Goods Coordinator you will be responsible for the efficient coordination of goods arriving at the factory, ensuring deliveries are scheduled to ensure a smooth flow of work for the Materials team throughout the day. In your role you will accurately book goods and efficiently manage the delivery of small items (non-stock items) to colleagues within the factory and offices.


Coordinate and book in deliveries updating the Inbound Dock Plan ensuring a smooth flow of work throughout the day.

Communicate with external suppliers and transport companies to monitor deliveries due to come in the next five days.

Review Open PO for parts due and review against planned deliveries. Expedite late deliveries if required.

Prioritise tasks, ensuring that BUK receiving requirements are met as efficiently as possible within planned resource.

Accurately booking in items using the system and manual processes ensuring KPI’s are met.

Produce labelling for received parts based on actual receipt information.

Check delivered goods against paperwork to ensure correct items have been delivered, in the correct quantity and without damage.

Date code all new receipts of time sensitive materials.

Highlight any delivery discrepancies to the Purchasing Manager.

Coordinate the delivery of small items (non-stock items) within the factory and offices, ensuring paperwork is signed on receipt.

Locate small goods received in appropriate storage areas / cupboards ensuring goods are correctly identified with material code / item number.

Issue Health & Safety equipment and production consumables as requested recording all issues on daily issue sheet.

Stock checks –Using appropriate stock sheets, count listed parts and record on sheets and forward completed count sheet to Purchasing department. Commodity groups include: Packing Boxes, Chemicals and HSE Equipment but other commodities may be requested depending on the needs of the business.

Maintain manual and digital records of transactions as appropriate to ensure accurate receiving records are maintained for auditing purposes. Maintain archive of all delivery notes for 2 years and ensure disposal is actioned as confidential waste.

Collaborate with Purchasing and Finance in the resolution of any invoice queries.