Administrative Assistant
 Chesterfield
£28K - £29K DOE (Pro-Rata for 9 months FTC)

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Automotive Administration Coordinator

Ref: 1169| Posted: 11th Nov 2026

Automotive Administration Coordinator

Location: Chesterfield
Salary: £28,000 – £29,000 per annum (pro rata)
Contract: 8–9 Month Fixed-Term Contract
Hours: Monday to Friday, 40 hours per week | Office Based

The Opportunity

Edwards Employment Solutions are recruiting on behalf of an established and successful business operating within the UK automotive sector.

We are looking for a highly organised, analytical and proactive Automotive Administration Coordinator to join a busy operational team based in Chesterfield on an 8–9 month fixed-term contract.

This is an excellent opportunity for someone with experience in vehicle rental, fleet administration, automotive operations or a similar fast-paced administrative environment who enjoys working with data, coordinating activities and ensuring operational processes run efficiently.

The Role

As Automotive Administration Coordinator, you'll play an important role in supporting the smooth running of vehicle-related operations, ensuring accurate reporting, effective coordination and timely completion of key activities.

This is more than a traditional administration role. You'll take ownership of daily reporting, identify potential delays and work closely with internal teams and external partners to keep processes moving efficiently.

Key Responsibilities

  • Produce, review and analyse daily operational reports, monitoring vehicle status and progress.

  • Coordinate vehicle collections, inspections, bookings and associated administrative activities.

  • Monitor service level agreements (SLAs), identifying potential delays and escalating issues where necessary.

  • Liaise with internal administration teams, field-based colleagues and external partners to ensure activities remain on schedule.

  • Proactively identify outstanding actions and follow up to ensure timely resolution.

  • Maintain accurate vehicle records and ensure data integrity across operational systems.

  • Support purchase invoice checking and cost control activities.

  • Monitor and coordinate vehicle extensions in line with operational requirements.

  • Identify recurring operational issues and suggest improvements to existing processes.

  • Support the wider team in maintaining an efficient and well-organised operation.

About You

We are particularly interested in speaking with candidates who have previous experience within vehicle rental, automotive administration, fleet management or vehicle logistics.

However, applicants from other operational or data-driven administrative backgrounds will also be considered.

The ideal candidate will demonstrate:

  • Previous experience in a busy administrative or operational coordination role.

  • Strong analytical skills and confidence working with reports and data.

  • Excellent organisational skills and attention to detail.

  • The ability to prioritise workloads and manage competing deadlines.

  • A proactive approach to problem-solving and following up outstanding actions.

  • Confident communication skills when dealing with colleagues and external stakeholders.

  • The ability to challenge delays professionally and take ownership of tasks through to completion.

  • A positive, flexible approach and the ability to work effectively as part of a team.

Previous vehicle rental or automotive administration experience would be a distinct advantage.

What's on Offer?

  • Salary: £28,000 – £29,000 per annum (pro rata for the contract duration).

  • Contract: Fixed-term, approximately 8–9 months.

  • Working Hours: 40 hours per week, Monday to Friday, typically 8am–5pm with a one-hour unpaid lunch break.

  • Location: Chesterfield, office based.

  • Access to private medical and dental insurance schemes following an initial settling-in period.

  • Free on-site parking.

  • Free on-site gym facilities.

  • A supportive, collaborative working environment.

  • The opportunity to gain valuable experience within an established automotive business.

Interested? Apply Today!

If you have a background in automotive administration, vehicle rental, fleet operations or a similar administrative environment and are looking for your next opportunity, we'd love to hear from you.

Apply today through Edwards Employment Solutions to find out more about this opportunity.

Edwards Employment Solutions are acting as an Employment Agency in relation to this vacancy.